april meeting minutes

Treasurer-jamey
General Fund $1716.64
student fund $500.00
total: $2216.64

Adam & Steven what do you want to be?
check it out and let us know if you would like to be more involved.

President - Troy
SEO event--Brandon has materials to create invite
May event, web style
2 people from investorplace
May 22 at Delaplaine 6:30-8:00
kristin to have projector on hand, just in case

Party for Doug, martha doesn't answer phone
Doug moving in June and will attend next board meeting
get Doug involve plans since everyone is so busy

board discussion, troy needs to turn in new positions to national.
president, vp, treasurer, must be turned into national

website -- kristin and kristina to work on website redesign
mid-may to begin project

email blasts, 4 blasts before each event
3 weeks
2 weeks
1 week
two days/nights before

cecilia offered to do some research on email marketing.
kristina said gfaf really sends out too many emails regarding their events

bootcamp: next year cheri wants to co-chair with aiga,
great event, well-attended and well organized
50 students attended

basecamp is set up, everyone has access.
events tab, but we can have three tabs
two big events have tab and the other misc.

Membership – Cecilia
55 members
24 suspended
32 active members
george stephanopulous up for renewal, doug clark knows george well have doug call
social networking--my space, facebook
aiga dc list--incredibly helpful for listserv
aiga blueridge events as well as other design related events
client issues for freelancers, printer issues, etc.
troy has been cataloging members of gfaf, how will we go after them?
ways to promote flux and interest
separate marketing for recruitment and getting students to events
is a professional event? or students event
fun event with education??

Education – Kristin
flux letter to faculty
flux not just for students, professionals.
location??
how did students here about the event??
flux event, professional members get a huge discount to enter work
maybe triple discount for members
take winners of flux and send them into aiga 365 (national award show) or new regional show troy has purposed to mid-atlantic chapters.

Social Chair -- Courtney
alive at five, august event
we need to start looking at the event in june--email art completed
courtney to create art
4 students interested in coming to meetings, do we need more? have them come to the events not just our meetings.

cecilia says, "kristin's an ass."
courtney had too much cheese

Clockwork (jamey, troy, kristina)
discussion of logo, jamey explaining concept
24 projects will be completed during this event
lots of volunteers
jamey has 7 people dedicated help
troy has 4 people for dedicated help
thursday nov. 20--unveiling
sept. 1 applications
june 3, website and pr (platinum pr to help with distribution)
oct 6 notification sent out
oct 20 creative briefs and assets
nov. 19 - nov. 20 design-a-thon
chris renshaw to work on delaplaine for event
how are we showing web work? projector? showing at the delaplaine

all the opportunities to be the biggest event ever in blueridge history
non-profits will show up for this event--75-80 at event

PR with FNP, washington county, york county--sandy and troy to merge lists
sub-committee to post notes and minutes on basecamp so other members can be involved


Jared updated artwork-- check it out on the blog
june 14 -- brewery tour

Adam agrees with social networking and things the clockwork and flux offer competition and reward so he thinks we should focus more on those types event instead of lost of small events.

6 better events a year vs. 11/12 events

Leadership Event in May
Jamey
Courtney
Kristina

sign-up by april 25th
plane tickets to be purchased
find a b-more or dc member to share a room with Jamey
richmond/central pa, dc, b-more, blueridge, mid-atlantic lucheoun

aiga wiki- new chapter workroom, must use password
visit it today

SEO (search engine optimization)
May 22 / May 29
event needs to be well attending and well publicized
Brandon to design postcard and email blast art
Troy to get Brandon and Kristina art
Everyone needs to be looking for sponsors
Chris to get location ( Delaplaine)

Board Members

Troy -- President
Jamey -- VP/treasurer
Kristina -- Web Chair
Brandon -- Communications Chair
Cecilia -- Membership Chair
Matt -- Alumni Chair
Jared -- Sponsorship chair
Kristin -- Education Chair/ secretary
Courtney -- Social Chair
Chris -- Events Chair

Doug -- outgoing president
Joe -- Marketing Chair

Website
DC re-design, tied to national
-- AIGA design jobs
-- National template Cold Fusion
-- every member should visit new aigadc.org
-- Druple (content mgmt)
-- Word Press (content mgmt)
-- Movable Type (content mgmt)
-- Web Cue (content mgmt)
-- Research all chapters for design. Site map and plan architecture for site
-- RSS feeds from national, include content from nat'l site.
-- Sponsor listing page
-- free job postings to members and sponsors
-- Kristin to redesign this summer
-- archive email broadcast

Non-profit event
Troy and Jamey still discussing names and dates
Still need to communicate and forwrad plan
March 11 (troy and Jamey to meet 6:30)

google password protector (widget)

Email Blast (Tues/Wed)
Better rhythm/system for email blast
-- 3 weeks
-- 2 weeks
-- 1 weeks
-- two days night before

Plan Bootcamp Date now for next Fall

Bootcamp // No AIGA memeber attended meeting last week.

Money (jamey)
-- $1984 general
-- $500
-- need to pay Delaplaine
need to discuss money technique and raising on Basecamp

Must keep Blog
for public access to minutes
stick to Blogger for minutes

Troy to purchase second level of Basecamp to have 15 open projects to communicate

Celebrate Gettysburg updated on website as sponsor page for purchase of Basecamp

Brandon and Matt to get access on Basecamp

Education (kristin)
Judging Committee for AIGA Scholarship
-- Jamey
-- Chris
-- Cecilia
-- Troy

Membership (Cecilia)
Membership expiration
-- 30+ members will expire at the end of this month
-- Cecilia freaking out!
-- lack of membership is a MAJOR problem!!
-- Flux to include Professional Members as well as students ??
-- Cecilia to be co-chair with Kristin w/ Flux
Professionals ($50/entry -- members)
Students ($5/entry -- members)


EU Services March 20 -- New Technologies in Direct Mail
program starts 6:30pm
doors open at 6:00pm
at Delaplaine
Cecilia to create art and deliver to Kristina tomorrow

How can we reach out to other members?
Matt -- Bechtel??
Troy -- 5 participants
Graph Comm??
GFAF list?? Can we extract email info
Brandon -- HBP
Progressive Printing?? Shepherdstown people
SAIC
Joe Wagner to blast Baltimore
Troy to contact DC
Cecilia to contact Central PA

Chris (events)
EU - March 20
Bootcampo - April 5
SEO May ??
Beer - June
July (Board Retreat)
Alive at Five August??
September - Cross media event
Flux - October
Charitable - November
Holiday Party - December

Neenah Rep // Paper show ?? Next Year

AIGA Leadership Retreat (last weekend in June)
Troy to pay for way
Jamey wants to attend
Kristina
Courtney
Kristin ??
Brandon ??

Brewery Artwork: REVISED

Proposed Brewery Tour Artwork

Let me know what you guys think.

JP

Meeting Minutes

President: (Doug)

• Get out the Vote Poster // released soon
• membership roundtable // should have it by May 1.

Blueridge has not had a roundtable in several years. Is this something we want to do?

• 365 Submissions due March 7
• Participation in Design Legends Gala (Blueridge doesn't have budget to participate)

Treasurer: (jamey)

• total: $2468.52
• Student: Scholarship $500
• available funds: $1968.52

VP: (Troy)
>> Basecamp is up and running, troy sent out invite for group to review
>> 24 hours of charity design (working with Jamey)

• cannot call it create-a-thon, need new name
• proposals to come from non-profits in October
• maybe not a 24 hour deal, but it may run over 1-3 days
• jobs need to be set up before, willing to accept 5-10 jobs
• need to set up job parameters, but will meet with clients ahead of time
• need to contact local press, create a press release, get more firms involved
• must have reception to follow to show finished work
• Jamey and Troy to meet soon to set up event

Events:
--Hasaan Brown to speak about SEO in May (troy to discuss date with Hasaan)

• we need to set up a venue (Delaplaine??)

--Brewery Date :: June 14th

--Courtney (Alive @ Five) decided on August 14th

--event for September // Cecilia suggested lunch round-table //Center for practice mgmt


Membership: (cecilia)
>> March 20th EU event all set.
• It will be about 1 hour on variable data with about 30 minutes for question & answer
• Cecelia to create art for event

Sponsporship: (Jared)??

• Sponsorship Opportunities // Use San Diego piece as example
• Add a sponsors hip page to website
• "preferred provider" vendors can pay $50 or $100 to be listed.
• a portion of the sponsorship will go to our student scholarship fund

Communications: (Kristina)

• Troy & Kristina met to discuss web stuff

Education: (KK)

• no scholarship yet --(no time to write up content) Will try to have something by the end of the week.
• received Bootcamp stuff in the mail. They are counting on Design Army as a PM guest speaker. All reviews will take place in the morning. We still should get art from GFAF so we can post on web. I believe the website is suppose to be up this week (2/11)
• Need to start planning for Flux in the fall, Chris and Kristin to look at Delaplaine

Alumni Representative -- Matt Long ??

• Group discussed an event called "Now What" for recent grads to participate

Preferred Providers and other Sponsorship Questions

What do we think the cost should be to display a company's name on the "Preferred Providers" page on the BlueRidge website, $50 or $100? I was thinking we would do this for them for a year. Should we expect the website to be changed to reflect this addition before the next board meeting? Maybe after?

Also, we discussed this at the last board meeting, what percentage should go to the scholarship fund?

My recommendation would be to charge $100 for the year with maybe 10-20% going into the scholarship fund. Basically we would say "A portion of your donation will go toward the AIGA Student Scholarship Fund". Anyone have any thoughts on this? I won't be at the next board meeting, so I hope we can discuss it a little here.

JP

Sponsorship Verbiage

$100 Sponsorship
-name on list of AIGA sponsors on marketing pieces
-logo + link on AIGA Blueridge site for 3 months
-materials at events

$250 Sponsorship
-name & logo on list of AIGA sponsors on marketing pieces
-logo + link on AIGA Blueridge site for 1 year
-materials at events

$500 Sponsorship
-name & logo on list of AIGA sponsors on marketing pieces
-logo + link on AIGA Blueridge site for 1 year
-materials at events
-option to speak or to hold event at facility

Disregard the verbiage from the notes post below, there are a few typos. I have sent the information in this format to a few prospects and confirmed with Chris. I hope we can really amp up our income this year! Sorry I will miss the meeting once again.

JP

Alive@Five 8/14 or 8/28 ?

we have two dates to choose from for our August event. Let me know!

Thanks!!!

Thanks for getting this set up, I think this will be a big help with keeping us all on the same page.

Brewery Tour Date Set

We are set for June 14th at 3:30 pm at the Wild Goose Brewery. For more information on the brewery itself, including directions, visit their website.

JP

Just wanted to thank Kristina for starting this blog so quickly!

Should the Membership be invited?

Should the general membership have the opportunity to post to this blog? I believe it would allow us to possibly get some direct feedback from the membership as well as keep the membership up to speed on the current BlueRidge news?

Let me know what you all think.

JP

Meeting Minutes :: 1/15/08

Education

$500 will be set aside for student scholarship. This will be awarded at Bootcamp on April 5.

Kristin will write content and eligibility for scholarship. Matt Long has volunteered to put together a form that will be uploaded to the website.

Kristin will send out a direct email to the following schools:
Shippensburg
U. Baltimore
Shepherd
FCC
HCC
Kaplan
Mt. St. Mary's
McDaniel
Frostburg
Shenandoah

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Board voted to NOT pay the $1400 insurance dues in June/July. If we need event insurance we will purchase it for the single event

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Events // Calendar

Feb. 21 Neenah Paper event. Kristina has the art and will be sending a blast out soon.

March 20 (date to be confirmed by Cecilia) EU services (postage/
variable data)

April 5 Bootcamp (Someone needs to touch base with Cheri Baker to get more information)

May ?? Sagmeister--still waiting to hear from AIGA

May ?? Web event -- Troy to find out more on speaker and if this is possible.

June -- Bewery tour // Jared to find out more

July -- open

August -- Alive @ Five // Courtney to find out more

Sept -- ??

October -- Flux // Kristin to chair event

November -- ?? Create a thon??

December -- Holiday Party // Frederick Cellars

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New event // Create-a-thon
Troy -- Co-Chair of committee
Jamey -- Co-Chair

Jamey and Troy will meet to figure out more of the details. May have an update at next meeting. Public Library and Hood College are possible venues

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Membership

Total of 53 members--many people have suspended membership if we do not make any attempts to re-new members or attract new ones we will lose a lot of members in March when about 20 students membership will expire.

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To dos:

Troy/Kristina to set up blog for group to communicate in between meetings.

I would like to add that each board member should submit an agenda prior to the meeting so we can stay on topic. I will volunteer to compile the agenda prior to our monthly meeting.

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2008 Goals

#1 Goal for 2008 // Make more money at our events!
How are we going to accomplish this?
What steps are we planning to take to make this happen?

Send 4 board members to the AIGA retreat in Nebraska

Increase membership -- Professional membership not student membership
Target area studios/freelancers to join
What is the carrot? What do we have to offer?

Increase sponsorship -- new tiered approach to attract sponsors (see below)

$100 Sponsorship
-name on list
-logo + link on AIGA Blueridge site for 3 months
-materials at events

$250 Sponsorship
-name on list
-logo + link on AIGA Blueridge site for 1 year
-materials at events

$500 Sponsorship
-name on list
-logo + link on AIGA Blueridge site for 3 months
-materials at events
-option to speak or to hold event at facility

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Last but not least // Cecilia and Kristin's Birthday Bash
Saturday Feb. 16
More details to come.

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Next Meeting Tuesday Feb. 5
Text Design :: 6:30pm
Come prepared with an idea for an event in September or November.

Troy asked everyone to brainstorm a few ideas to make more money, grow membership and make our chapter even better! Also, everyone should be thinking about who to hit up for sponsorship dollars. Make a list!